Meeting Room Information

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HighlightsBooking OnlineRates & CapacitiesChanges & CancellationsOther Room Options

book a room onlineHighlights

Before you reserve a meeting room, please know that:

  • you must be a Carrollton resident
  • you must be 21 years of age
  • you must have a valid Carrollton Public Library card with money owed under $10
  • you must agree to the library's Community Meeting Rooms Policy
  • reservations may be made no more than 90 days in advance
  • there is a fee to rent most rooms at the library
  • rental agreement is not valid until all fees are paid
  • allow time for setup and cleanup of room
  • no open flames allowed in library rooms
  • no admission fee or any other charge for attending may be attached to any function held in library meeting rooms
  • rooms may be booked in person with cash, check, or a credit card OR online only with certain credit cards
  • you must cancel as soon as possible, but at least 72 hours in advance for a full refund
  • changes and cancellations must be done by the person who booked the room

Booking Online

  • Requires an e-mail address in your RecTrac account used for booking meeting rooms
  • Requires a user name and password that is different from your library account
  • Uses the same password to book a meeting room that you use to register for Parks & Recreation classes online
  • Accepts only MasterCard or Visa credit cards for payment

If you have booked a Library meeting room but never registered online for a Parks & Recreation Class:

  • Ask staff at the Information Desk to e-mail your user name and password to you

If this is your first-time booking a Library meeting room and you never registered online for a Parks & Recreation Class:

  1. At the top of the page, click the "Book a Room Online" button
  2. Follow the directions under NEW ONLINE USER to create an account online
Rental Rates & Room Capacities
Facility Location Room Capacity Fees per Hour
Meeting Room (Kitchen)* Josey Ranch Lake 100 $25 per hour
Environmental Classroom Josey Ranch Lake 25 $15 per hour
Conference Room Josey Ranch Lake 14 No Charge
Meeting Room #1 & #2 (Kitchen)* Hebron & Josey 90 $25 per hour
Meeting Room #2 (Kitchen)* Hebron & Josey 60 $25 per hour
Meeting Room #1 Hebron & Josey 30 $15 per hour
Conference Room Hebron & Josey 14 No Charge
Number of Tables and Chairs in Library Meeting Rooms

Changes & Cancellations

All meeting room reservations changes, including cancellations, must be done by the person who booked the room at least 72 hours in advance for a full refund.

Other Room Options

If your group is 8 people or smaller, read the Study Room Policy to see if a Study Room will suit your needs.

See the Facility Rentals page for information about rooms available at the Senior Center, Rosemeade Recreation Center, and Crosby Recreation Center.

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