Open Records Document Definitions

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Not sure what the document you're looking for is called?

Review the list below for a description and samples of commonly requested documents in the City of Carrollton.

Commonly Requested Engineering Documents

ASBUILTS: A revised set of drawings submitted by a contractor upon completion of a project or a particular job. They reflect all changes made in the specifications and working drawings during the construction process, and show the exact dimensions geometry, and location of all elements of the work completed under the contract. These are sometimes referred to as record drawings.
- The Engineering department receives and maintains the records as they pertain to the infrastructure of the City, such as:

Water and Sanitary Sewer Plans
Paving Plans
Grading Plans
Storm Sewer Plans
Plat – Key Map of Residential Lots of a subdivision

PLAT: A map of a subdivision that represents a tract of land, showing the boundaries and location of individual properties, streets, easements and other pertinent information.

After a plat is approved by the Planning and Zoning Commission it is filed with the appropriate county clerk and becomes a legal lot of record for which a building permit can be issued. More information about Plats.

VACANT LAND: When requesting site plans related to vacant land, please specify the City infrastructure information (asbuilts) you are looking for if it is adjacent to the property.

Commonly Requested Police Department Forms

ARREST REPORT: A report written by an officer to document an arrest. Often an arrest report will also have a corresponding offense report.

CALL NOTES (or “CAD” NOTES): These computerized notes are how our dispatchers and officers communicate about the circumstances of a call as it is happening.

This is the document you may be looking for if your motor vehicle crash was extremely minor and didn’t require a report, or if your incident did not require documentation in the form of an offense or incident report.

Call notes are associated with an incident number, a ten digit number beginning with the year.
CRASH REPORT: This is a State of Texas issued form completed by an officer following a motor vehicle crash. It contains all driver information, financial responsibility information, date, time, and location of crash, description of what happened, as well as whether any citations were issued or arrests made.

Crash reports are also identified by the above referenced 10 digit incident number. You can access your crash report through TXDOT at: https://cris.dot.state.tx.us/public/Purchase/. (View Sample)
OFFENSE REPORT: A report written by an officer to document a crime. Offense reports contain all general information such as time, date, location, responding officers, names of people involved, and a description of what happened. Offense reports are generally assigned 10 digit numbers beginning with the year.

Misc. Documents

CERTIFICATE OF INSURANCE: If applicable, list the name of the contractor or company related to the Capital Improvement Project.
EMPLOYMENT RECORDS: If you are an employer wanting to request employment records concerning a former/current City of Carrollton employee, contact Workforce Services directly at 972-466-3090 or by email.
COURT DOCUMENTS: Per Section 552.003(1)(B) of the Government Code, judiciary records are excluded from the Public Information Act. Judiciary records includes but is not limited to dispositions, citations, case information, dockets, clearance letters and other court documents. To obtain Carrollton court documents, contact Municipal Court at 972-466-3348.
PRIVATE PROPERTY: The Engineering Department does not maintain structural building records (blue prints, site plans, electrical, water and sewer lines into the building) as it relates development of private structures. Any available records would be in Building Inspection.

NOTE: This is not a comprehensive list of documents maintained by the City of Carrollton. This list only includes commonly requested documents through Open Records.

Contact Us

City Secretary - Open Records
City of Carrollton
1945 East Jackson Rd.
Carrollton, TX 75006
972-466-4970
openrecords@cityofcarrollton.com

Hours of Operation

Monday - Thursday
7:30 am - 5:30 pm
Friday
7:30 am - 11:30 am

City of Carrollton, TX

Learn more about doing business in the City of Carrollton.

Open Records Document Definitions

Not sure what the document you're looking for is called?